Scattered trackers
Job folders, shared Sheets, and inbox threads all hold a piece of the status—so “what’s still out?” takes a manual sweep.
For DFW commercial GCs · ~15–30 people
Stop chasing subcontractors for lien waivers, COIs, and W-9s.
PayReady watches the docs your jobs already track, flags what’s missing, and drafts the follow-ups—so your office team isn’t stuck hunting paperwork every Friday.
Built around the spreadsheets and Gmail you already use. Every reminder email requires your approval before it sends.
The problem
Paperwork gaps slow pay apps—and eat the office manager’s week.
On small commercial jobs across Dallas–Fort Worth, the work isn’t the hard part. Getting every lien waiver, certificate of insurance, and W-9 in before the next pay cycle is.
Friendly but forgettable nudges
Reminders get drafted in the moment, then dropped when the next RFI or bid request lands. Subs don’t ignore you on purpose—they lose the thread.
Closeout pressure
Missing docs surface right when billing or retainage needs them. Someone has to chase, re-chase, and confirm what’s finally on file.
How it works
Four steps. Your tracker stays the source of truth.
PayReady plugs into the way you already work—no new portal for your subcontractors to learn.
1. Import your tracker
Connect the Google Sheet (or similar tracker) you already use for jobs, subs, and required documents.
2. Detect missing docs
PayReady checks for gaps—lien waivers, COIs, W-9s, and other fields you define—and surfaces what’s overdue or blank.
3. You approve reminders
Draft follow-up emails are prepared for your review. Nothing goes to a subcontractor until you approve it.
4. Get a weekly report
See what’s still open, what cleared, and where to focus next—without rebuilding the list by hand.
Fits your stack
Works with the spreadsheets and email you already run.
PayReady is built around Google Sheets and Gmail—the tools many small DFW commercial GCs already use for job tracking and subcontractor correspondence.
Keep your existing columns, job names, and contact list. We automate the watch-and-remind loop around them.
Google Sheets
Gmail
Your current job tracker
What stays the same
Your spreadsheet remains the live record. Your Gmail remains the send path. Your office manager, project accountant, or controller still owns the process—PayReady just keeps the checklist current and the drafts ready.
Human in the loop
Human approval on every email.
Automation drafts. You decide. No surprise messages to your trade partners.
Requires your OK
Before anything sends
Each reminder is reviewed for the right sub, job, document, and tone. Approve, edit, or skip—then it goes out from your workflow, not a black box.
Pilot offer
Start with a focused pilot for your office.
Set up on your existing tracker, then run the first month with approved reminders and a weekly status report.
$299
One-time setup
$149
First month
FAQ
Straight answers before you book time.
Who is PayReady for?
Small commercial general contractors in the Dallas–Fort Worth area—typically teams of about 15–30 people—whose office staff already tracks subcontractor documents in spreadsheets and email.
Do subcontractors need a new login?
No. Reminders go through your email workflow. Subs reply the way they already do; you keep collecting docs into your existing process.
Will emails send without us seeing them?
No. Every reminder requires human approval. You can edit or skip before anything goes out.
What documents can it watch?
Common items include lien waivers, certificates of insurance (COIs), and W-9s. Other columns from your tracker can be included when we set up the pilot.
Do we have to leave Google Sheets or Gmail?
No. PayReady is designed to work with your existing Google Sheets tracker and Gmail—not replace them with a new system of record.
What’s included in the pilot?
Setup on your tracker ($299) plus the first month of monitoring, approved reminder drafts, and a weekly report ($149). Details for your jobs and document list are confirmed on the call.
Next step
Book a 15-min call
Tell us how you track sub docs today. We’ll show whether PayReady fits your office—without a hard sell.